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03_Jan_DD_Ultimate Planning Toolkit

Top Ten Apps for 2025 Planning and Productivity 

As we step into 2025, planning and productivity have become more important than ever in our fast-paced, tech-driven world. Whether you’re juggling work projects, aiming to build new habits, or setting ambitious personal goals, having the right tools at your disposal can make a world of difference. Luckily, a range of apps and platforms are designed to help you stay organised, productive, and focused. Here’s a carefully curated selection of the top apps for planning and productivity in 2025 to help you make the most of your year. 

1. Todoist 

If you want simplicity combined with strength, Todoist might be the right fit for you. Setting reminders like “Submit the report tomorrow at 2 PM” or “Pick up groceries on Saturday morning” is simple with this app as it lets you construct tasks in natural language. Tasks can be organised into projects and labelled with colour to make them easier to identify. 

Todoist has released a new AI-powered productivity tracker for 2025 that analyses how you spend your time and provides practical suggestions for improved task management. Seamless integration with tools like Google Calendar and Slack makes it ideal for both business and personal use. 

Subscription: Free with premium plans starting at £4/month. 
Availability: iOS, Android, macOS, Windows, and web. 

2. ClickUp 

ClickUp is the Swiss Army knife of productivity apps. From personal task management to handling large-scale projects, it does it all. Its versatile interface offers multiple views, including lists, boards, Gantt charts, and calendars. The customisable dashboards and goal-setting tools make it equally useful for individuals and teams. 

A standout feature for 2025 is its AI assistant, which can automate task assignments, draft reports, and even suggest efficiency improvements. With over 1,000 integrations—think Zoom, Dropbox, and Salesforce—ClickUp ensures that your workflow stays smooth and connected. 

Subscription: Free; business plans start at £7.50/month. 
Availability: iOS, Android, macOS, Windows, and web. 

3. Notion 

If you thrive on customisation, Notion is your playground. This all-in-one platform combines note-taking, task management, and databases to create a highly flexible planning system. Use pre-designed templates or build your own dashboards to track everything from daily tasks to long-term goals. 

Collaboration tools and integrations with apps like Trello and Google Calendar make Notion a top choice for both personal and professional use. As Notion continues to evolve, it remains a powerhouse for those who want a versatile, all-encompassing tool. 

Subscription: Free for personal use; premium plans start at £4/month. 
Availability: iOS, Android, macOS, Windows, and web. 

4. Trello 

Trello’s visual approach to project management is perfect for people who love a hands-on, tactile way to organise their tasks. The app uses boards, lists, and cards to break down projects into manageable steps. With Power-Ups like calendars and integrations with Jira or Confluence, it’s a particularly strong choice for agile teams. 

Trello’s 2025 updates include AI-driven tools that predict bottlenecks and suggest ways to keep projects on track, making it even more useful for dynamic, fast-moving workflows. 

Subscription: Free; premium plans start at £5/month. 
Availability: iOS, Android, macOS, Windows, and web. 

5. Habitica 

Who says building habits has to be boring? Habitica gamifies your daily routines, transforming your tasks and goals into quests that earn rewards as you progress. These rewards come in the form of in-game gold, experience points, and items that you can use to level up your character, unlock customisation options, and even purchase fun perks like virtual pets or gear.  

Whether you’re aiming to exercise regularly or keep your inbox tidy, Habitica makes personal development engaging. You can create a character, join guilds for social accountability, and even complete quests with friends. The app’s unique approach to habit-building makes it a favourite for anyone looking to turn productivity into play. 

Subscription: Free; premium plans start at £3.50/month. 
Availability: iOS, Android, and web. 

6. TimeCamp 

For anyone looking to track their time effectively, TimeCamp is a must-have. The app provides automatic time tracking, helping you monitor where your hours are going. Its detailed reporting tools are especially useful for freelancers or managers trying to boost project profitability. 

TimeCamp integrates with a host of tools, including Trello and Asana, making it a seamless addition to your productivity toolkit. It’s a great way to gain clarity on how you spend your days. 

Subscription: Free; pro plans start at £6.30/month. 
Availability: iOS, Android, Windows, macOS, and web. 

7. Way of Life 

For anyone serious about breaking bad habits or forming new, positive ones, Way of Life is a standout. It offers quick daily check-ins, analytics, and reminders to keep you accountable. Its simplicity and detailed reporting make it an intuitive tool for creating lasting behavioural change. 

Whether you want to quit smoking or start meditating, this app gives you the structure and insights you need to succeed. 

Subscription: Free; premium plans start at £4.99/month. 
Availability: iOS and Android.
 

8. Streaks 

Streaks is all about maintaining consistency. This habit tracker lets you manage up to 24 tasks, from exercising daily to drinking enough water. Its sleek design, coupled with Apple Health integration, ensures automatic tracking for health-related goals. Perfect for Apple users, Streaks encourages you to focus on building habits by celebrating small, consistent victories. 

Subscription: One-time purchase of £4.99. 
Availability: iOS and macOS. 

9. Microsoft To Do 

For those who rely on Microsoft’s ecosystem, Microsoft To Do is a logical choice. It’s a simple yet effective task manager that integrates seamlessly with Outlook, Teams, and other Microsoft tools. The app allows you to create lists, set reminders, and sync tasks across all your devices, ensuring your workflow is always aligned. 

Subscription: Free. 
Availability: iOS, Android, macOS, Windows, and web. 

10. Google Calendar 

Google Calendar remains a staple for time management, offering powerful features like event reminders, colour-coded scheduling, and integration with other Google apps. Its accessibility across devices makes it a cornerstone for managing busy schedules. For 2025, Google Calendar continues to evolve with smarter AI features, offering personalised scheduling suggestions based on your habits and preferences. 

Subscription: Free. 
Availability: iOS, Android, and web. 

Distilled

Mastering productivity in 2025 is easier than ever with these apps at your fingertips. Whether you’re looking to streamline work projects, build life-changing habits, or simply stay on top of your daily tasks, these tools cater to every need. Take the time to explore which ones fit your lifestyle and goals, and set yourself up for a year of success. With the right tools, the possibilities are endless. 

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Meera Nair

Drawing from her diverse experience in journalism, media marketing, and digital advertising, Meera is proficient in crafting engaging tech narratives. As a trusted voice in the tech landscape and a published author, she shares insightful perspectives on the latest IT trends and workplace dynamics in Digital Digest.