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The 10 Best Productivity Apps of 2023 

The hottest productivity apps of 2023 include a list of some of the best tools to help you do more in less time.  
 
Whether you are organizing your workflow, keeping track of essential details, or simply desire to live a more efficient lifestyle, this list includes all the apps that have become indispensable for productivity.  

Let’s dive in! 

10) Evernote 

Evernote is a note-taking app that makes note-taking simple and efficient.  

The beauty of Evernote is its flexibility – it’s not simply a place to write the latest details for a project or the random work thoughts for the day.  
 
Evernote also allows you to import documents. For example, you can import your flight confirmation for a vacation you’ve been planning.  
 
Receipts and important emails… Evernote can store and organize it all so you can easily find it when you need it.  
 
One little-known Evernote feature is the ability to search images online from text. This allows you to easily get a visual description for a detail that needs more clarity.  
 
(It also pairs nicely with the #1 productivity app on our list… see below!) 

9) Todoist 

The team at Todoist has previously joked that their productivity app can save your sanity, and for good reason.  
 
Todoist is one of the leading tools for getting things done – and in more recent years it has evolved into almost a CRM-like app.  
 
In the IT world for example, your clients can experience a problem at any given moment. Often, these problems can feel incredibly severe.  
 
Todoist helps you keep track of the various tasks that must be done each day, both by creating deadlines for each task as well as reminders at a pace you prefer.  
 
Better yet—these tasks can be shared with team members and filtered according to their levels of priority.
 
If you haven’t yet stepped fully into using a CRM for your business, Todoist can be a great entry step to create a habit of tracking and completing the most Important tasks for your role.  

8) Taskwarrior 

Taskwarrior deserves a special place on this list as a productivity app favorite in the developer space. 
 
Like Todoist, Taskwarrior helps users manage their daily tasks, which is especially helpful in a day with lots of different projects.  
 
Unlike other apps that are paired with a fancy UX, Taskwarrior strips all that down to make it as functional as possible.  
 
In other words, Taskwarrior manages your tasks by utilizing a simple command line system. In practice, it ends up looking a little like this: 

Seeing the list then would be shown in a simple command, reflected with:  

While Taskwarrior isn’t the prettiest productivity app, this design makes it incredibly flexible and better yet, extremely intuitive to programmers and developers.  

7) Strava 

One of the best ways to improve your productivity is to exercise.  

Unfortunately, if the nature of your work keeps you glued to your computer most of the day, it can be hard to find the time to get up and move.  
 
Even more difficult is knowing how to use that time efficiently and to get the most out of your workout, even if it’s brief.  
 
Strava has become an incredibly popular productivity app in 2023 both because of its ease of use as well as its intuitive stat tracking system.  
 
Whether you’re just beginning your exercising journey or if you work out regularly, Strava allows you to both create and customize your goals, with progress easily trackable.  
 
Need to exercise at home?  
 
Strava is flexible enough to pair with any in-home workout regimen. That includes stationary bikes, treadmills, and a multitude of virtual routines as well.  

It also sports several social media features where you can tag a friend who is also on their fitness journey.  

6) Zapier  

2023 may be the year of AI, but it isn’t the first time we’ve seen incredible automation. 
 
Released back in 2012, Zapier essentially automates several workflows in your business.  
 
The biggest secret to productivity is understanding how to get things done without having to be directly involved in it yourself.  
 
That’s where Zapier comes in.  Zapier makes it simple to design executable scripts that both automate and simplify your tasks.  
 
Need new information inputted into a row on a spreadsheet? This is one example of a basic feature that comes with Zapier.  
 
It also exists as an integration for an incredible number of other apps, like Slack, Mailchimp, Hubspot, and even Discord.  
 
If you plan to scale your outputs in 2023 and especially into 2024, discover how much simpler your workflow can be with an automation tool like Zapier.  

5) Loom 

With Loom, recording and sharing videos has never been simpler. And in our digital world, it’s priceless when it comes to our list of top productivity apps.  

In an ever-increasing remote workforce, how do you help other team members understand the best ways to get certain jobs done?  
 
Or even better, if you’re working directly with your customers, how do you introduce yourself and explain the scope of your work when your clients may be all over the world?  
 
Loom has been a leading video communication software for several years now, and for good reason.  
 
Its screen recording feature is inherently easy to use, allowing you to create video content quickly and effortlessly.  
 
Whether you need it for onboarding new team members, delegating even more complicated tasks, or introducing yourself to your newest customer – Loom is free-to-use and simple to share. 

 4) Calendly 

Whether you need to reserve time for a standing meeting week after week, or if you need to create an appointment at a given moment – Calendly helps improve productivity by making business meetings a breeze to schedule.  
 
The best feature of Calendly is its ability to sync with the calendar you’re already using.  

So instead of adding a new calendar for you to manage, Calendly provides a simpler way to create and organize meetings and mark them on your calendar of choice. 

And to top it off, Calendly allows a fully customizable meeting invite link.  

 With this, you can choose to name a meeting based on its purpose. That way you won’t need to keep track of long, cumbersome invitation links.  
 
In other words, say “goodbye” to your bit.ly subscription.  

3) Slack 

Productivity apps like Slack have been around for a long time.  
 
Paradoxically, despite this being the case, people still primarily communicate via email.  
 
But consider this… 

Have you ever found yourself missing a key detail on a long email chain—like, one that’s 10 messages deep?  
 
Not to mention: that one coworker who happens to write email essays and forgets the TLDR?  
 
Slack is a workspace messaging app that allows you to communicate simply and efficiently.  
 
It’s free-to-use, and better yet: extremely customizable.  

 You can create channels based on a variety of tasks, with team members filtered according to what they need to see.  
 
Better yet—you can ping team members for important instructions you don’t want missed, and direct message other members.  

Slack also features a powerful search tool, helping you easily locate key details on the fly. And it allows you to attach relevant files to share natively within the app.  
 
Slack will massively improve your productivity overnight.  So long, infinite email chains! 

2) Notion 

Now, full disclosure: Notion is not the easiest app to use. But its flexibility and customizability make it one of the best productivity apps of the year.  
 
Notion is a tool that levels up your notetaking. This empowers you to design a functional digital workspace for whatever your business requires.  
 
Whether it’s for notes, calendars, or a project board—Notion prides itself on being a one-stop shop for everything you need to both plan and execute on your most important tasks.  
 
And get this: If you’re already using other productivity apps, it’s no biggie. Notion seamlessly integrates with several other popular tools, like Calendly.  
 
It’s most appreciated feature? You can completely customize your workspace to suit your needs.  
 
And if that’s a bit outside your comfort zone, they provide plenty of template workspaces to get you started.  

1) ChatGPT 

ChatGPT is our hottest productivity app for 2023.  
 
(Did you really expect anything else at #1?)  
 
Since it went viral earlier this year, ChatGPT has seen itself evolve across a multitude of industries and applications.  
 
It recently rolled out several integrations with the paid version 4.0, including Teams, Excel, Zoom, and Zapier.  
 
But that’s not all the fun gizmos ChatGPT has released this year. Their latest blog reveals that ChatGPT is going multimodal – meaning you’ll now be able to both speak to ChatGPT as well as share pictures and video.  
 
In one example, a user asks ChatGPT to help change the height of the seat on their bicycle. ChatGPT gives a step-by-step explanation, including instructing the user to use a wrench to loosen the bolt for the bike seat.  
 
The user then uploads a picture of their toolbox and essentially asks, “Which wrench?” ChatGPT then analyzes the image and correctly instructs the user which tool to use for the task.  
 
See it for yourself.  

Remember earlier when we mentioned how Evernote allows you to search for an image online? You can upload that image directly to ChatGPT for even greater functionality.  
 
The possibilities seem endless with AI, and it’s no surprise to see ChatGPT getting so much attention.  
  
So there you have the top 10 best productivity apps of 2023. With this app arsenal, you’re equipped to accomplish almost any essential task in a fraction of the time.  

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Blake Binns

Blake is a marketer and consultant based in Northwest Arkansas, the home of Wal-Mart. He is a fan of all things digital and hosts the Good Advice Podcast. He lives with his wife of 10 years, Joy, and together has two kids, Blake and Maylee.

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