The 10 Best Productivity Apps of 2023 

The hottest productivity apps of 2023 include a list of some of the best tools to help you do more in less time. Whether you are organizing your workflow, keeping track of essential details, or simply desire to live a more efficient lifestyle, this list includes all the apps that have become indispensable for productivity.  

10) Evernote 

Evernote is a note-taking app that makes note-taking simple and efficient. The beauty of Evernote is its flexibility – it’s not simply a place to write the latest details for a project or the random work thoughts for the day.  
 
Evernote also allows you to import documents. For example, you can import your flight confirmation for a vacation you’ve been planning. One little-known Evernote feature is the ability to search images online from text. This allows you to easily get a visual description for a detail that needs more clarity.  

9) Todoist 

The team at Todoist has previously joked that their productivity app can save your sanity – and for good reason. Todoist helps you keep track of the various tasks that must be done each day, both by creating deadlines for each task as well as reminders at a pace you prefer. Better yet— these tasks can be shared with team members and filtered according to their levels of priority.
 
If you haven’t yet stepped fully into using a CRM for your business, Todoist can be a great entry step to create a habit of tracking and completing tasks for your role.  

8) Taskwarrior 

Like Todoist, Taskwarrior helps users manage their daily tasks, though unlike other apps that are paired with a fancy UX, Taskwarrior strips all that down to make it as functional as possible.  
 
In other words, Taskwarrior manages your tasks by utilizing a simple command line system. In practice, it ends up looking a little like this: 

Seeing the list then would be shown in a simple command, reflected with:  

While Taskwarrior isn’t the prettiest productivity app, this design makes it incredibly flexible and better yet, extremely intuitive to programmers and developers.  

7) Strava 

Strava, the powerhouse fitness app, has become an incredibly popular productivity app in 2023 both because of its ease of use as well as its intuitive stat tracking system. Strava allows you to both create and customize your goals, with progress easily trackable, and is flexible enough to pair with any in-home workout regimen. That includes stationary bikes, treadmills, and a multitude of virtual routines as well.  

6) Zapier  

2023 may be the year of AI, but it isn’t the first time we’ve seen incredible automation. Released back in 2012, Zapier essentially automates several workflows in your business.  
 
The biggest secret to productivity is understanding how to get things done without having to be directly involved in it yourself.  
 
That’s where Zapier comes in.  Zapier makes it simple to design executable scripts that both automate and simplify your tasks. It also exists as an integration for an incredible number of other apps, like Slack, Mailchimp, Hubspot, and even Discord.  

5) Loom 

Loom has been a leading video communication software for several years now, and for good reason. It’s screen recording feature is inherently easy to use, allowing you to create video content quickly and effortlessly.  

 4) Calendly 

Whether you need to reserve time for a standing meeting week after week, or if you need to create an appointment at a given moment – Calendly helps improve productivity by making business meetings a breeze to schedule.  
 
The best feature of Calendly is its ability to sync with the calendar you’re already using. So instead of adding a new calendar for you to manage, Calendly provides a simpler way to create and organize meetings and mark them on your calendar of choice. 

3) Slack 

Slack has been around for a long time. Paradoxically, despite this being the case, people still primarily communicate via email.  
 
It’s free-to-use, and better yet: extremely customizable. You can create channels based on a variety of tasks, with team members filtered according to what they need to see.  
 
Better yet—you can ping team members for important instructions you don’t want missed, and direct message other members. Slack also features a powerful search tool, helping you easily locate key details on the fly. And it allows you to attach relevant files to share natively within the app.  

2) Notion 

Now, full disclosure: Notion is not the easiest app to use. But its flexibility and customizability make it one of the best productivity apps of the year.  
  
Whether it’s for notes, calendars, or a project board—Notion prides itself on being a one-stop shop for everything you need to both plan and execute on your most important tasks. And get this: If you’re already using other productivity apps, it’s no biggie. Notion seamlessly integrates with several other popular tools, like Calendly.  
 
It’s most appreciated feature? You can completely customize your workspace to suit your needs.  

1) ChatGPT 

Did you really expect anything else at #1? Since it went viral earlier this year, ChatGPT has seen itself evolve across a multitude of industries and applications.  
 
It recently rolled out several integrations with the paid version 4.0, including Teams, Excel, Zoom, and Zapier. Their latest blog reveals that ChatGPT is going multimodal – meaning you’ll now be able to both speak to ChatGPT as well as share pictures and video.  
 
In one example, a user asks ChatGPT to help change the height of the seat on their bicycle. ChatGPT gives a step-by-step explanation, including instructing the user to use a wrench to loosen the bolt for the bike seat.  The user then uploads a picture of their toolbox and essentially asks, “Which wrench?” ChatGPT then analyzes the image and correctly instructs the user which tool to use for the task.  
 
See it for yourself.   

Distilled

The possibilities seem endless with AI, and it’s no surprise to see ChatGPT at the top of our list of the top 10 best productivity apps of 2023. With this app arsenal, you’re equipped to accomplish almost any essential task in a fraction of the time.